Hiring status pipeline
Every candidate in TalentSprout has a hiring status that tracks where they are in your process. The available statuses are:
New lead — Default status when a candidate completes an interview.
Shortlisted — Marked as a strong candidate worth advancing.
Invited — Invited to the next step in your process.
Interviewed — Completed an additional round or review.
Accepted — Offered the position or moved to final stage.
Rejected — Did not meet requirements.
Changing a candidate's status
To update a candidate's hiring status:
Open the candidate detail page.
Find the status dropdown in the header area.
Select the new status from the dropdown.
The change takes effect immediately and is visible to all team members in your organization.
Auto-triage: automatic status assignment
Auto-triage automatically assigns a hiring status based on the candidate's overall score. This is configured per interview:
Open the interview and go to the Settings tab.
Find the Auto-triage candidates section and enable the toggle.
Set two rules:
Shortlist rule — Candidates are set to "Shortlisted" when their overall score is ≥ the shortlist threshold (default: 80).
Reject rule — Candidates are set to "Rejected" when their overall score is ≤ the reject threshold (default: 40).
Candidates scoring between the two thresholds remain as "Interviewed" for manual review.
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Tip: Auto-triage runs when the evaluation is completed. You can always manually override the status afterward.
Favoriting candidates
Click the star icon on the candidate detail page to mark a candidate as a favorite. Favorites help you quickly identify top candidates when browsing the list.
Voting on candidates
TalentSprout includes a voting system for team collaboration. The voting bar appears in the candidate detail header with four options:
Strong hire — Double thumbs up, indicating a top candidate.
Hire — Thumbs up, indicating a positive assessment.
No hire — Thumbs down, indicating a negative assessment.
Strong no hire — Double thumbs down, indicating a clear rejection.
Each option shows its vote count. Click your current vote again to remove it. Hover over the voting bar to see which team members voted and how. Voting is a lightweight way to gather team input without scheduling review meetings.
Adding candidate notes
Notes let your team share observations, feedback, or next steps directly on the candidate record:
Scroll to the Notes and comments section on the candidate detail page.
Click Add a note.
Write your note in the content field. Markdown is supported for bold, italic, links, and code formatting.
Click Save note.
Notes can be edited or deleted by the author using the icon buttons next to each note. Long notes can be expanded with Show more / Show less.
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Note: These are internal team notes visible only to members of your organization. Candidates do not see them.
Emailing a candidate
If the candidate provided an email address, you can email them directly from TalentSprout:
On the candidate detail page, click the Email candidate button in the header.
This opens your default email client with the candidate's email pre-filled.
Deleting a candidate
To permanently remove a candidate and their data:
On the candidate detail page, click the three-dot menu (⋯) in the top-right corner of the header.
Select Delete.
Confirm the deletion by clicking Delete candidate in the confirmation dialog.
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Warning: This removes the candidate, their interview session, recording, and evaluation data. This action cannot be undone.